Office Manager
Essential Job Functions
- Perform duties in a safe manner, utilizing all safety equipment, and successfully completes all safety certification requirements.
- Ensures that all employees perform duties in a safe manner that complies with company safety policies.
- Responsible for managing the office areas of the site to high standards including cleaning contracts, employee office assignments, and office equipment maintenance.
- Ensures Security Plan is updated annually and is responsible for security contractor and overall plant physical security
- Build applicant sources by researching and contacting community services, colleges, employment agencies, media and internet sites; providing organization information, opportunities, and benefits; making presentations; maintaining rapport.
- Handle recruiting/hiring function for plant including working with the plant leaders and the corporate recruiting team to post requisitions and sort resumes, coordinates interviews, and all onboarding tasks.
- Coordinates New Hire training of new hires
- Acts as the Site Purchasing Card Coordinator and Site Records Retention Coordinator.
- Maintains tracking system for plant licenses and permits.
- Maintains vehicle licensing database.
- Ensures adequate levels of office supply inventory.
- Performs back-up for HR/Payroll as necessary.
- Performs back-up for Accountant/Plant Production entry as necessary.
- May perform reasonably similar or related duties as assigned.
Job Requirements
- High school diploma or equivalent with strong fundamental skills (math, reading, writing)
- Strong computer skills (Microsoft Outlook, Word and Excel) – selection process will include skills testing. Work accuracy and efficiency is critical.
- Ability to maintain confidentiality and act with a high degree of professionalism.
- Ability to prioritize and follow through with multiple tasks and take direction from multiple people.
- Effective spoken and written communication and teamwork skills. Ability to cordially relate to a wide variety of people under sometimes stressful circumstances.
- Previous experience in payroll
- Previous experience in a plant manufacturing setting
- Ability to work efficiently with minimal supervision
- Flexibility in accepting change
- Reliability in reporting to work; willingness to work overtime as required
- High energy level and clear customer focus
- Ability to walk long distances and perform work in an industrial setting
